Question 1

What is the difference between a wedding planner and a coordinator?

Accepted Answer

A Wedding Planner manages the entire planning process, including budgeting, supplier sourcing, scheduling, and overall coordination leading up to, and on, the wedding day.

A Wedding Coordinator will be on hand on the actual wedding day, ensuring all details run smoothly without the couple having to manage logistics themselves.

Here is a helpful comparison guide, here:

Question 2

What is the difference between a venue coordinator and you?

Accepted Answer

A venue coordinator represents the venue and ensures their operations run smoothly.

As your independent coordinator, I represent you. Managing your timeline, communicating with suppliers, handling logistics, and making sure every detail matches your vision, not just the venue’s.

Question 3

When should we hire a planner/coordinator?

Accepted Answer

If you want a wedding planner to help bring your dream wedding to life, it’s best to hire one as soon as you start planning, so we can manage everything from the very beginning.

If you’re looking for a wedding day coordinator, it’s best to book early to avoid disappointment, but they can usually be appointed 2–3 months before the wedding, as this is when I start finalising the day’s plans and ensuring everything runs seamlessly on.

Question 4

Will you work with suppliers we’ve already booked?

Accepted Answer

Of course! If you already have some key suppliers booked, I can coordinate with them and integrate them into the rest of your wedding planning. Just let me know when you enquire!

Question 5

How often will we meet or communicate?

Accepted Answer

This depends on your package.

Full wedding planning clients can have unlimited meetings with me! These are usually every 1-2 months at the beginning and get more frequent the closer to the wedding when final decisions need to be made. But if you have a question - contact me!

If you have booked on-the-day coordination, clients will have a long handover meeting 4-6 weeks out from their wedding to run through the details, and potentially a couple of smaller meetings focused on logistics closer to their date.

Question 6

Do you help with timelines for the day?

Accepted Answer

Yes, I create a detailed schedule covering the ceremony, reception, supplier arrivals, photos, speeches, and everything in between to keep the day seamless.

If you have on-the-day coordination only, I will ensure that all suppliers have a copy of the timeline 4-6 weeks out from the wedding, following on from our detailed handover call.

Question 7

Will you design/style my wedding for me?

Accepted Answer

Based on your vision and budget, I work closely with your stylist and florist to bring your ideas to life. You will have opportunities to review, amend, and approve all plans and final details, ensuring everything reflects exactly what you want.

While I have a background in design and have worked closely with creative teams for many years, my role is to inspire, brief and manage the process, not curate the final design specifically myself. I’ll help you clearly define and communicate your vision, develop an initial moodboard  and collaborate with your approved venue stylist, who will transform your ideas into a beautifully cohesive design that feels true to you as a couple.

You can trust that I’ll be there throughout, overseeing every detail, making sure your vision is perfectly executed, and ensuring the entire experience is seamless and stress-free.

Question 8

Will you plan all of our logistics?

Accepted Answer

Absolutely! I will manage the entire process and oversee all logistics with your chosen suppliers to ensure everything runs smoothly and according to plan.

My role focuses on coordination, communication, and seamless execution, bringing all the moving parts together behind the scenes so you don’t have to worry about a thing.

Question 9

What kind of weddings/couples do you work for?

Accepted Answer

Anyone, anything and everything, across the UK! Whether you’re planning a small, intimate micro wedding or going all out with a large-scale celebration, I’m here to support you throughout the planning and logistical process.

Your planning is entirely bespoke, thoughtfully designed around you, your story, and the experience you want to create. My role is to ensure that, no matter the size or style of your day, everything runs seamlessly from start to finish.

Question 10

Where are you based?

Accepted Answer

I’m based in Nottingham with extensive knowledge of the Midlands, but I’m experienced in managing events and projects across the UK. From city celebrations to countryside venues, I ensure every detail is coordinated flawlessly, wherever your wedding is held.

Question 11

Do we have to pay for your mileage, accommodation and expenses?

Accepted Answer

Additional costs only apply if your wedding venue is more than 25 miles from Nottingham. Travel is charged at the standard rate of 55p per mile for every mile over.

If your venue is over 100 miles away, overnight accommodation for the night before your wedding will also be required. All costs will be sent to you for approval before being booked and added to your final invoice.

Question 12

What are your payment terms?

Accepted Answer

I know weddings come with a lot of invoices, so to make things easier, I stagger my payments throughout the planning process. The schedule depends on your chosen package.

Planning packages:
25% is due on booking to secure your date in my diary and cover the upfront planning. 
25% will be invoiced 6 months prior to your wedding day.
50% is due 4 weeks before your wedding.

Coordination packages
25% is due at the time of booking to secure your date.
75% is due 4 weeks before your wedding.

This approach helps spread payments in a manageable way while ensuring I’m fully prepared to support you every step of the way.

Any additional mileage and accommodation costs will be added to your final invoice.

FAQ's

?

?

?

Frequently Asked Questions